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Belgium E-invoice

Provinces

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Provinces

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About

General

About

General

Regulated under the EU Directive 2014/55/EU and the Peppol framework. Mandatory for public procurement and encouraged for private sector transactions.

Implementation of mandatory e-invoicing in Belgium

Belgium is progressively adopting mandatory electronic invoicing (e-invoicing) in line with EU and national legislation. Here's how the transition is unfolding:

January 1, 2017: E-invoicing became mandatory for suppliers to federal public entities. All invoices must comply with the Peppol BIS Billing 3.0 format.

April 18, 2019: To comply with EU Directive 2014/55/EU, the e-invoicing mandate was extended to regional and local public administrations.

January 1, 2026: Belgium will implement mandatory B2B e-invoicing for all businesses registered for VAT. All domestic B2B transactions will require structured e-invoices compliant with the EN 16931 standard, typically via the Peppol network. The use of unstructured formats (such as PDFs or paper invoices) will no longer be permitted for B2B transactions.

Who needs e-invoices in Belgium?

E-invoicing in Belgium is required for:

Public Sector Suppliers: Federal, regional, and local suppliers.
Private Sector B2B: Planned for 2024.
Exporters: Required for cross-border VAT reporting within the EU.
Non-Resident Businesses: Applies to transactions with Belgian public entities if VAT-registered.

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E-Invoicing vs. E-Billing

Aspect	E-Invoicing	E-Billing
Purpose	Compliance with Belgian and EU regulations	Informal or internal transactions
Validation	Real-time via Peppol network	Not validated
Format	Structured (Peppol BIS Billing 3.0)	Flexible, non-regulated formats
Archiving	Mandatory for seven years	Optional

Key features of Belgium’s e-invoicing system

Belgium’s e-invoicing system involves:

Submission: Via the Peppol network using BIS Billing 3.0.
Validation: Ensures compliance with tax regulations and mandatory fields.
Archiving: E-invoices must be stored for 7 years as per Belgian tax laws.

E-Invoicing dataset

Buyer/Seller IDs: VAT IDs.
Invoice Details: Number, issue date, payment terms.
Goods and Services: Descriptions, quantities, prices, and VAT details.
Taxes: Applicable VAT rates and amounts.
Transaction Info: Total amount, currency, payment method.
Delivery Info: Date and location.

E-Invoicing across transaction types

B2B Transactions :

Belgium is planning to mandate e-invoicing for B2B transactions by 2024.
E-invoices improve efficiency, VAT compliance, and reduce errors in cross-border transactions.

B2C Transactions :

E-invoicing is not mandatory for B2C transactions but is encouraged for better transparency and internal process optimization.

B2G Transactions :

Mandatory for all suppliers to public entities at federal, regional, and local levels.
E-invoices must be submitted via the Peppol network and comply with BIS Billing 3.0 standards.

Penalties for non-compliance

Invoice Rejections: Delayed payments.
Fines: For failure to meet procurement requirements.
Legal Risks: Audits and reputational damage for repeated violations.

Stay ahead of the e-invoicing regulations with our easy-to-use platform. Book a free demo today and see how we can help you streamline your invoicing process while ensuring full compliance with Belgium’s e-invoicing laws.

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