Belgium
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About
General
About
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General
General
Regulated under the EU Directive 2014/55/EU and the Peppol
framework.
Mandatory for public procurement and encouraged for private
sector transactions.
Implementation Timeline
Date | Requirement | Details |
January 1, 2017 | Mandatory for Public Sector Suppliers | All suppliers to federal public entities must issue e-invoices using the Peppol BIS Billing 3.0 standard |
April 18, 2019 | EU Directive Compliance | Mandatory e-invoicing extended to suppliers of regional and local public administrations |
2024 (Planned) | Mandatory B2B E-Invoicing | Belgium is preparing legislation to require e-invoicing for private sector B2B transactions, in line with EU initiatives for harmonized VAT reporting |
Who needs E-Invoices?
E-invoicing in Belgium is required for:- Public Sector Suppliers: Federal, regional, and local suppliers.
- Private Sector B2B: Planned for 2024.
- Exporters: Required for cross-border VAT reporting within the EU.
- Non-Resident Businesses: Applies to transactions with Belgian public entities if VAT-registered.
E-Invoicing vs. E-Billing
Aspect | E-Invoicing | E-Billing |
Purpose | Compliance with Belgian and EU regulations | Informal or internal transactions |
Validation | Real-time via Peppol network | Not validated |
Format | Structured (Peppol BIS Billing 3.0) | Flexible, non-regulated formats |
Archiving | Mandatory for seven years | Optional |
Key features of Belgium’s E-invoicing system
Belgium’s e-invoicing system involves:- Submission: Via the Peppol network using BIS Billing 3.0.
- Validation: Ensures compliance with tax regulations and mandatory fields.
- Archiving: E-invoices must be stored for 7 years as per Belgian tax laws.
Dataset requirements
- Buyer/Seller IDs: VAT IDs.
- Invoice Details: Number, issue date, payment terms.
- Goods and Services: Descriptions, quantities, prices, and VAT details.
- Taxes: Applicable VAT rates and amounts.
- Transaction Info: Total amount, currency, payment method.
- Delivery Info: Date and location.
E-Invoicing across transaction types
B2B Transactions :- Belgium is planning to mandate e-invoicing for B2B transactions by 2024.
- E-invoices improve efficiency, VAT compliance, and reduce errors in cross-border transactions.
- E-invoicing is not mandatory for B2C transactions but is encouraged for better transparency and internal process optimization.
- Mandatory for all suppliers to public entities at federal, regional, and local levels.
- E-invoices must be submitted via the Peppol network and comply with BIS Billing 3.0 standards.
Penalties for non-compliance
- Invoice Rejections: Delayed payments.
- Fines: For failure to meet procurement requirements.
- Legal Risks: Audits and reputational damage for repeated violations.
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