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Governed by the Ley Crea y Crece and aligned with EU Directive 2014/55/EU.  Aims to enhance tax compliance, reduce fraud, and streamline business transactions.

Implementation of mandatory e-invoicing in Spain

Spain e-invoicing Spain is moving toward full-scale mandatory e-invoicing in both the public and private sectors, driven by national digitalization policies and alignment with EU standards:
  • January 2015: E-invoicing became mandatory for all suppliers to the Spanish public sector. Companies must use the government-approved Facturae XML format and submit invoices via the FACe portal (Punto General de Entrada de Facturas Electrónicas).
  • September 29, 2022: The Spanish government approved the Ley Crea y Crece, a legislative reform to encourage business growth and combat late payments. A key element is the mandatory use of e-invoicing for all B2B transactions, applicable to all Spanish companies and freelancers.
  • Starting 2025: Businesses with annual turnover over €8 million will be required to issue and receive structured e-invoices.
  • 2026: The obligation extends to all other businesses and self-employed professionals, regardless of turnover.

Who needs e-invoices in Spain?

  • Public Sector Suppliers: Required to issue e-invoices via FACe.
  • Large Enterprises: Businesses with turnover > €8M will need to comply with the upcoming B2B e-invoicing mandate.
  • Exporters: E-invoicing is mandatory for transactions involving cross-border VAT reporting.
  • Non-Resident Businesses: Required to issue e-invoices for transactions with Spanish public entities if registered for VAT in Spain
Ready to simplify e-invoicing and scale with confidence? Request a fee quote and discover a personalized solution that adapts to your workflow, supports PEPPOL and national systems, and grows with your business.

E-Invoicing vs. E-Billing

Aspect E-Invoicing E-Billing
Purpose Compliance with Spanish and EU regulations Informal or internal transactions
Validation Real-time via FACe or SII platforms Not validated
Format Facturae XML Flexible, non-regulated formats
Archiving Mandatory for six years Optional

Key features of Spain’s e-invoicing system

  • Submission Platforms: Invoices must be submitted via FACe for public sector transactions or SII for VAT reporting.
  • Validation: The platform ensures compliance with mandatory fields, digital signatures, and VAT rules.
  • Archiving: E-invoices must be stored electronically for 6 years in compliance with Spanish tax laws.

E-Invoicing dataset

  • Buyer/Seller IDs: NIF (Tax Identification Numbers).
  • Invoice Details: Invoice number, issue date, and payment terms.
  • Goods and Services: Line-item descriptions, quantities, unit prices, and subtotals.
  • Taxes: Applicable VAT rates and amounts.
  • Transaction Info: Total payable amount, currency, and payment method.
  • Delivery Details: Ensures authenticity and integrity of the invoice.

E-Invoicing across transaction types

B2B Transactions
  • Upcoming mandate will make e-invoices mandatory for all B2B transactions.
  • Integrated with AEAT for real-time VAT reporting.
B2C Transactions
  • E-invoicing is not mandatory for B2C transactions but is encouraged to enhance transparency and simplify tax reporting.
B2G Transactions
  • Mandatory for all suppliers to public administrations via the FACe platform.
  • Invoices must comply with Facturae standards and include a digital signature.

Penalties for non-compliance

  • Fines: Up to €10,000 per violation for failing to meet public sector requirements.
  • Operational Delays: Rejected invoices may lead to payment delays and strained client relationships.
  • Legal Risks: Audits and reputational damage for repeated noncompliance
Stay ahead of the e-invoicing regulations with our easy-to-use platform. Book a free demo today and see how we can help you streamline your invoicing process while ensuring full compliance with Spain e-invoicing laws.
April 20, 2025 261
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