Thresholds
There is no specific VAT registration threshold in Ecuador.
Registration procedure
Private entities are required to submit the following documents to the tax authority:
- Form RUC-01-A, signed by the legal representative;
- Public deed of the company’s constitution, duly registered in the Commercial Registry;
- Registered appointment of the legal representative in the Commercial Registry;
- General data sheet provided by the Superintendence of Companies;
- Legal representative’s ID or passport.
For VAT registration, businesses need to obtain a tax ID directly at the tax authority’s offices. All documents must be original and submitted as notarized copies.
Tax representatives
Foreign companies have to designate a resident individual or legal entity to act as a representative for the taxable person in dealings with the tax authorities.
VAT filing and payment date
VAT returns must be submitted electronically in accordance with the specified schedule, utilizing the software offered by the tax authority. This software is available for download on the tax authority’s website.
Typically, VAT returns need to be filed on a monthly basis, with both the submission and payment falling within the period from the 10th to the 28th day of the month succeeding the conclusion of the return period.
Penalties
Late registration in Ecuador incurs a designated penalty, varying from USD30 to USD125, contingent on the taxpayer’s classification.
For delayed payments and filings, penalties related to noncompliance with VAT obligations may result in fines of up to five times the amount lost by tax authorities, potential business closure, and imprisonment.